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The key responsibilities will be:
- Manage the day to day procurement of raw materials and packaging materials.
- Review MRP requirements, stock levels, open purchase orders and production demand.
- Place purchase orders in accordance with approved requirements and authorisation procedures.
- Confirm supplier pricing, quantities, specifications, lead times and delivery dates.
- Expedite outstanding orders and follow up with suppliers to ensure materials arrive in full and on time.
- Identify potential shortages or late deliveries early and escalate risks that could affect production.
- Communicate material availability and supply risks to Planning, Production, Quality, Warehousing and other relevant stakeholders.
- Obtain and compare quotations and support price, MOQ, lead time and payment term negotiations.
- Maintain supplier relationships and monitor delivery, quality and service performance.
- Resolve short deliveries, incorrect materials, rejected stock, pricing discrepancies and other supplier issues.
- Coordinate materials required for internal production and outsourced or co packing production.
- Support new product launches, artwork changes, packaging changes and material phase-in or phase out requirements.
- Manage stock levels to support production while avoiding unnecessary excess, obsolete or slow moving stock.
- Ensure purchase orders and procurement records are accurate and updated in SYSPRO.
- Work with Finance to resolve invoice, GRN and pricing queries.
- Maintain procurement trackers, supplier information, pricing files and regular reports.
- Support tenders, cost saving initiatives and supplier development activities.
- Comply with procurement policies, approval limits and governance requirements.
- Provide cover across raw material and packaging categories when required.
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Minimum Requirements:
- National Diploma or Bachelor’s Degree in Supply Chain Management, Procurement, Logistics, Business Management, Commerce, or a related field
- Minimum 5 years’ experience in procurement within FMCG manufacturing environments
- Proven experience in purchasing raw materials and packaging
- Strong negotiation and contract management experience
- Experience in supervisory roles or managing people
Key Competencies & Skills:
- Ability to work independently and take initiative
- Comfortable working in a fast paced, high pressure environment
- Excellent analytical and problem solving abilities
- Strong financial acumen and cost management skills
- Effective communication and stakeholder management skills
- Proficiency in ERP systems (e.g. Syspro advantageous)
- Advanced Excel and reporting capabilities
- High levels of integrity, accountability, and attention to detail
Preferred Attributes:
- Experience in strategic sourcing and category management
- Understanding of supply chain risk management
- Exposure to continuous improvement methodologies
- Experience working with cross-functional teams (planning, production, finance)
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