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Accounts Clerk / Assistant To FM / Bookkeeper-Ekurhuleni (East Rand):

Job Number: 65640

FT Contract
Accounts Clerk / Assistant To FM / Bookkeeper
Accpac DOS version,MS Excel,MS Outlook,MS Word,VIP
Ekurhuleni (East Rand)


  • Local Creditors (full function i.e. matching invoices to orders, obtaining management approval of all invoices, ensuring all invoices are legitimate tax invoices and correctly casted, allocation of costs to correct ledger codes, checking of freight and other contract invoices against contracts, reconciliations, processing, payment, resolving queries, balancing with ledger, etc.); (3 companies)
  • Debtors (full function i.e. sending out of monthly statements, loading of invoices on customers’ online platforms (if applicable) cash collections, expediting overdue amounts and keeping management informed of progress, credit control, issuing and vetting of credit application forms, checking and adjusting credit limits after management approval, resolving queries, receipt forecasts, balancing with ledger, preparation of information for and attending monthly debtors meeting, etc.); (3 companies)
  • Full Foreign Creditors function - processing of invoices and payments on Accpac system, timeous booking of forward exchange contracts, obtaining approval for unfavourable exchange rates from management, checking GRV schedules are correctly prepared and costed using correct exchange rates and freight costs, preparation and submission of payment documents to the bank in good time for payment, reconciliation to supplier statements, balancing of control accounts in General Ledger, regular updating of forex commitment spreadsheet, daily updating of exchange rate spreadsheet. (2 companies)
  • Full Cashbook function - processing all bank transactions on Accpac system (including Nedfleet and company credit cards), reconciliation to bank statements and control accounts in General Ledger, preparation of daily cash flow schedule, setting up payments and transfers on Netbank Business system after management approval, addition and removal of beneficiaries on Netbank Business system after management approval. Preparing information for and attending monthly cash flow meeting (3 companies)
  • Weekly wages – payment of factory and site personnel on VIP system, checking clocking hours generated from fingerprint clocking machine and manual timesheets, making necessary adjustments, processing approved leave forms, calculation of increases, leave pay and bonuses when required and obtaining management approval before processing, ensuring correct amounts are transferred timeously to employees’ bank accounts, printing and distribution of payslips. Liaising with site technicians on labourers’ hours. (1 company, +/- 10 employees)
  • Preparation of monthly returns e.g. PAYE, UIF, Skills Levy, Metal Industries, Union, garnishee orders and payment by due dates.
  • Nedfleet (new card applications, cancellation of old cards, checking & analyzing reports, collection of fuel and maintenance slips and comparison to Nedfleet reports, obtaining employee signatures on monthly vehicle reports, highlighting exceptions to management);
  • Tracker (adding and removing tracking systems for company vehicles and ensuring correct amounts are charged monthly);
  • Assisting the Financial Manager with accounting/HR/personnel matters when required, e.g. enrolling new members on, and removing terminated members from, medical aid scheme and provident funds, following up on medical aid queries, preparation of files for new employees, sending out of new employee documents for completion and return, assistance with annual stock take, receiving and issuing petty cash when financial manager not available, punching of General Ledger journals.
  • General Ledger reconciliations and preparation of schedules for financial year end audit, assisting external auditors with documentation and required information during annual audit.
  • Supervision and follow up of any clerical or accounting work handed over to Receptionist e.g. scanning of statements / invoices and emailing to clients, checking other important documents are correctly scanned before distribution, regular checking that invoice / POD register is maintained and missing items followed up on.
  • General – filing, assistance with switchboard when operator not present, assistance with filing of old documents/records (archiving), daily changing of backup drives and any other duties as requested by the Financial Manager.

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Bookkeeping/accounting diploma would be an advantage

General Bookkeeping experience:

Full Local and Foreign Creditors 

Full Cash Book

General Ledger 


Payroll:  Weekly wages experience - VIP Classic

General HR/personnel administration experience

Confident assertive person, able to do request payment from clients or resolve other problems that may arise without procrastinating. 

Accpac (DOS version) – integrated accounting system,

Excel, Word, Outlook,

VIP Classic,

Fingerprint clocking system.

Pending / Unavailable

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