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Secretary/ PA /Key Accounts Coordinator  (Secretary/ PA /Key Accounts Coordinator)

Candidate: 68868
Available: Available
Location: Ekurhuleni (East Rand)
Gender: Female
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Secretary/ PA /Key Accounts Coordinator
Neg
Immediate
White
51
68868
Certificate
Grade 12
Professional Communication and Office Management:Business documentation Communication in a multicultural society Word processing and new media communication Internet, email and telephone management Office administration Information management Meeting management and presentation skills Organisation and personal effectiveness Event organisation Basics of project administration
Occupational Health and Safety:General Introduction Organisation for Health and Safety Management Risk and Assessment Control Managing Hazards Managing Machinery, Equipment and Power Sources Managing Substances Managing Health Stressors and Training Managing Construction Activities and Incidents Laws and Standards Governing Health and Safety Management
Grade 12:Afrikaans,English,Economics,Business Economics,Typing,Domestic Science
MS Word, SAP, SAGE, MS Excel, MS Explorer, MS Outlook, MS PowerPoint, E-Mail, Internet, Windows (basic), Typing 60 wpm, Microsoft
Retail - Wholesale: Admin Clerk From 2016-03 To 2016-06
Duties
  • General office duties.

Consumer Products - FMCG: Receptionist From 2016-07 To 2016-08
Duties

Answering of switchboard.
Receiving of clients and customers.
Purchasing of office consumables and stationery (managing distribution and stock control).
Receiving of parcels/ documents via courier companies.
Arranging of collections of parcels/ documents via courier companies.
Booking of shuttle services for CEO.


Manufacturers of Military Equipment: Procurement Clerk From 2016-08 To 2017-04
Duties
  • Obtain quotes from Purchase Request (on SAP).
  • Process Purchase Order from Quotation.
  • E-mail Purchase Orders to Suppliers and request an ETA.
  • Liaising with Suppliers on estimated dates for delivery/ collections.
  • Receive and sign for deliveries.
  • Process GRN’s from invoice for orders received.
  • If short delivered, follow up on outstanding items on order.
  • If incorrectly delivered/ invoiced, follow up on credit note or queries.
  • Weekly follow up on outstanding orders.
  • Weekly follow up on outstanding invoices.
  • Process Monthly GRN’s for yearly Orders.
  • Arrange Petty Cash for COD Suppliers.
  • Prepare for Weekly Advanced Payments for Finance to EFT including Foreign Payments.
  • Print Proof of Payments and E-mail to Suppliers.
  • For some Foreign Suppliers – Obtain Online Pricing and process Purchase Order.
  • Place Online Foreign Orders after Purchase Order has been approved.
  • Prepare for Weekly Open Items meeting: Open PR, PO and GRN’s.
  • Arrange collection of Samples if needed.
  • Ensure all delivery notes are signed – if not signed, request signature from person who received order.
  • Arranging Errands Requests.
  • Groceries – order for both companies, arrange collection and payment (c/card).
  • Groceries – managing the distribution and stock control.
  • Stationery – order for both companies.
  • Switchboard relief.

Consumer Products - FMCG: Office Manager From 2015-06 To 2016-02
Duties
  • Answering of switchboard.
  • Responsible for consumables and stationery.
  • Completion and filing of credit applications.
  • Responsible for compiling of account payments.
  • Responsible for maintaining client base on Sage system.
  • Liaising with clients.
  • Responsible for the smooth running of day to day activities 
  • Manage diary of CEO
  • Petty Cash

Procurement: Personal Assistant From 2000-04 To 2015-06
Duties

Personal Assistant to CEO:
November 2008 – June 2015
Assisting with Exco monthly reports.
Minute taking, consolidation and distribution.
Screening of calls.
Managing diary of CEO and 3 Exco members.
Co-ordinate all travel arrangements (local and international) for management and sales personnel.
Forex (ordering and management).
Co-ordination of catering for all in-house meetings.
Event management and social responsibilities (charity).
Manage company driver and handyman.
Ordering of stationery/ purchasing of office consumables.
Assisting with some HR duties.
Switchboard relief.


Office Administrator/Buyer’s Assistant:
April 2001 – October 2008
Receiving enquiries.
Opening of files.
Generate enquiries on in-house system.
Sending quote requests to suppliers obtained from Buyers.
Generate pro-forma invoices.
Generating orders based on instructions received from customers.
Generating of invoices.
Liaising with customers on queries.


Secretary:
April 2000 – March 2001
Compiling of Brewery month reports.
Typing of correspondence.
Travel arrangements (Domestic and International).
Liaising with travel agents on flight details and car hire.
Obtaining letters of invite from breweries for visa purposes.
Arranging of accommodation through breweries.
Completion of visa documents on behalf of travelers.
Liaising with visa courier in submitting passports for visas.
Arranging of foreign exchange for travelers.
Occasional collection of tickets and visas.
Timeously handover of all travel documents and tickets to travelers.
Travel arrangements for international clients.
Compiling of Brewery month reports.
Petty Cash (Float of R1 500).
Reconciling of Diner’s Club card.
Catering arrangements.
Ordering of office stationary and office consumables.
Arranging of flowers for staff members and management.
Distribution of incoming post and courier parcels and documents.
Relief switchboard and telephone management system.

 

Receptionist:
August 1997 – March 2000
Answering of switchboard (Siemens).
Attending to visitors.
Receiving of DHL mail/ parcels.
General typing.

 


Brewery: Receptionist From 1997-8 To 2000-03
Duties

Answering of switchboard (Siemens).

Attending to visitors.

Receiving of DHL mail/ parcels.

General typing.

Other Ad-hoc duties


Manufacturing of Heavy Rubber & Plastics: Receptionist From 1994-08 To 1997-07
Duties

Receptionist - Switchboard
August 1994 to October 1994
November 1994 to July 1997

  • Answering of switchboard (Plessey).
  • Screening of calls to Directors and Managers. 
  • Receiving and distribution of DHL mail/parcels.
  • Distributing of cheques.

Consumer Products - FMCG: Internal Sales From 1993-02 To 1994-07
Duties
  • Receiving orders from customers 
  • Liaising with factory re manufacturing and dispatching.
  • Ordering of items for stock
  • Invoicing/Queries/Purchasing

Consumer Products - FMCG: Legal / Personal Secretary From 1990-04 To 1993-01
Duties

Legal/Personal Secretary
July 1992 – January 1993

  • Typing of Legislation documents. 
  • Filing of court documents at the Supreme and Magistrate Courts.
  • Banking (Law office and personal banking).
  • Travel arrangements.
  • General office duties.
  • Bookkeeping (Pastel software) 
  • Responsible for all personal and confidential matters.

Receptionist
April 1990 to June 1992

  • Operating switchboard (Lucy).
  • Screening of calls for all Advocates.
  • Receiving of clients.
  • Sending and receiving of faxes.
  • Petty cash.
  • Banking.
  • Ordering of office stationary and consumables. 
  • General Typing.
  • Liaising with Clerk of the Court.
  • Overseeing messenger, tea lady and cleaning lady.
  • Controlled and invoiced telephone accounts to Advocates.
Ekurhuleni (East Rand)
Kempton Park
English
Afrikaans
Yes
Ekurhuleni (East Rand)
No
Single
Available
Yes
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